eGOV Cloud™ — EHCP Online
Fully Digital Education,
Health & Care Plan Management
Manage every stage of the EHCP process digitally — from initial request and needs assessment through to annual review — with full statutory compliance built in.
About the Platform
Making a BIG difference, transforming Educational Health Care Plans into living documents
EHCP Online is eGOV Cloud's dedicated module for managing Education, Health and Care Plans — covering every statutory stage from the initial request through needs assessment, plan drafting, issuing, and annual review. Unlike static documents that sit in files until annual review, EHCPs in eGOV Cloud are living documents that can be updated and refined on a daily basis as the child's needs, circumstances and interventions evolve — allowing professionals to respond in real-time to what the child actually needs right now.
A key feature of EHCP Online is its collaborative draft workflow. Working professionals — including SENCOs, social workers, health practitioners and Virtual School staff — can contribute to and review a shared draft EHCP simultaneously, with full version control and role-based editing. This eliminates delays and reduces the time professionals spend coordinating offline, allowing all parties to work together on one live document in real time. The result is faster turnaround, fewer meetings, and quicker early intervention for the child.
Built-in AI-powered quality control automatically reviews draft plans, highlights potential gaps in identified needs, flags areas where intervention intensity may need strengthening, and suggests relevant support strategies based on similar cases and best practice. This intelligent support helps professionals produce higher-quality EHCPs while saving significant time on manual review and quality assurance.
Once all contributors are satisfied, the plan is published with a single action — creating a clear, auditable transition from draft to live. Fully integrated within the eGOV Cloud™ platform, EHCP Online shares the same secure single sign-on, live data feeds and reporting infrastructure as the ePEP — giving Local Authorities and SEN teams a complete, joined-up view of every child's education, health and care needs.
End-to-end digital EHCP management
Integrated with eGOV Cloud and ePEP
Role-based access for Education, Health and Care
Automated deadline and review notifications
Full audit trail and version history
Aligned with SEND Code of Practice
ISO 27001 independently certified
UK-hosted — data never leaves the UK
Platform Features
Every stage of the EHCP — digitally managed
Built for statutory compliance from day one — no bolt-ons, no workarounds.
Fully Digital EHCP Workflow
From initial request through to annual review — every stage of the EHCP process is managed digitally, with no paper, no email chains, and no missed deadlines.
Initial Request & Assessment
Structured online forms guide professionals through the initial EHCP request and needs assessment — capturing all required information in a compliant, auditable format.
Multi-Agency Input
Education, Health and Care professionals all contribute to the EHCP from their own secure logins — with role-based access and a clear audit trail of contributions.
Outcomes & Progress Tracking
Set measurable outcomes and track progress against them over time — linking attainment and attendance data directly from school MIS systems.
Annual Review Management
Built-in annual review workflows with automated notifications, deadline tracking, and version control — keeping every EHCP current and compliant.
Statutory Compliance Built In
Fully aligned with DfE statutory guidance and the SEND Code of Practice. Every process, timeline and output is designed for compliance from the ground up.
Ready to go fully digital with EHCP?
Streamline your EHCP process, meet statutory timelines, and give every child the plan they deserve.